The society shall be known as the North East Hampshire Historical and Archaeological Society (NEHHAS). Hereafter known as the Society.
The main object of the Society shall be:
To promote the advancement of public education in the subjects of archaeology and history, especially of and in North East Hampshire.
In furtherance of this object only, the Society shall have the following powers
(a) to encourage archaeological and historical activity in North East Hampshire
(b) to encourage participation in historical research, field work, and excavations
(c) to publish in every appropriate form the results of archaeological and historical work in North East Hampshire
(d) to promote good standards of field work, excavation, conservation, research and publication
(e) to establish close liaison with similar societies, local authorities, county and national bodies and educational bodies
(f) to promote where desirable the preservation of any site, building, monument, object, record or document of historical, archaeological or architectural interest in North East Hampshire or related or connected there to
(g) to conduct excavations, field work, surveys and historical research, insuring publication of useful results are made available to those interested
(h) to raise funds as necessary to enable the objects to be achieved by public appeal, direct approach to donors, and by other means as appropriate. The society shall not undertake any trading of a permanent nature in raising funds for its charitable objects
(i) to accept gifts or loans of material relevant to these objects, exchange or deposit or dispose of such material by way of loan or gift to bodies of similar objects to the Society
(j) to arrange meeting, lectures, training courses, visits to sites of historical or archaeological interest
(k) to engage in other activities the Committee consider shall further the object of the Society.
(a) The funds of the Society shall be applied solely to the stated objects of the Society
(b) No member of the society shall receive payment directly or indirectly for services to the Society or for other than legitimate expenses incurred in its work.
The Society shall consist of such President, Vice President and members as the AGM shall determine.
The Society shall be governed by a Committee between AGMs. The Committee shall consist of a Chairperson, Vice Chairperson, Secretary, Treasurer, Assistant Secretary, Membership Secretary and three other members. The Committee shall have the power to co-opt additional members as and when necessary. The quorum for the Committee meetings shall be more than half the members of which two must be officers.
The Society may accept into membership any person. With regard to junior members, sixteen years of age shall be the minimum unaccompanied age. Young members under this age must always be sponsored by an adult member or visitor
The annual subscription for each full Members shall be £10. Notwithstanding the foregoing, fees may be varied by a decision taken by the members at a General Meeting. Subscriptions become due on 1st January. Members joining the Society during the last four months of the financial year shall be accepted as fully paid-up members for the following year. Renewal of subscriptions must be paid by 31st July every year unless the committee shall decide otherwise.
The accounting year shall end on 31st December. The audited accounts shall be submitted to the AGM. The treasurer shall as far as possible keep the funds in an interest -bearing account. Two signatures for cheques shall be the treasurer, Chairperson, or the Secretary. The Treasurer shall keep an inventory of equipment belonging to or in the care of the Society.
EXCAVATION FUND. The Society may operate a General Excavation Fund as a separate item in the accounts, which may be increased by votes from the running account, or by voluntary contributions from members occasionally called for by the Committee, by other donations or by grants from such bodies as Local Councils, County Councils where the grant is not for a specific excavation. The fund monies may only be spent on equipment for, or running expenses in connection with, an excavation.
9. ANNUAL GENERAL MEETING
The AGM of the Society shall be held in March or April. Notices of the meeting shall be given to paid up members who being present shall be the sole voters. The Officers and the Committee and one auditor who is not a member of the Committee shall be elected by the AGM. The quorum of the AGM shall be 25% of the membership.
10. SPECIAL GENERAL MEETING
A special general meeting may be requested by not less than 20% of the membership for a stated purpose. The purpose and date of the meeting shall be given to all members. Voting will be solely by paid-up members present. The quorum for a Special General Meeting shall be 25% of the membership.
Affiliation to kindred bodies shall be determined by the membership at the AGM.
A regular publication giving news of activities shall be published a minimum of twice a year and an Annual Report shall be made at the time of the Annual General Meeting.
13. ALTERATION OF RULES AND DISSOLUTION
The rules may be altered or added to or dissolution agreed by a two-thirds majority of the members present at a General Meeting. In the event of dissolution, the remaining Society assets shall be donated to a bona fide archaeological charity. No alternation of the Rules may be made which would have the effect of causing the Society to cease to be a charity at law